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New Method for Instructors to Initiate Grade Changes

May 30, 2012 by

Grade Change Link

Instructors now have a new method for initiating grade changes. Instead of completing a paper grade change card, instructors can initiate a change from within myOleMiss. This new service can be used to change a grade that has been submitted as complete during the normal window for submitting grades as well as afterwards. Also, it can be used to change an in-progress grade or enter a new grade after the normal window for submitting grades has closed.

To initiate a grade change, go to Class Rolls and Grades, choose term and year, press submit, and then select View / Change Final Grades from the drop-down menu. The layout of this page has been updated to match the new advisor and class roll layouts. Grades that are eligible to be changed will have an eraser icon next to them. Selecting the eraser will open a form allowing you to enter the grade change details. The request will open in a new window and will automatically populate the student, course, term, year, and original grade.

Grade Change Form

You will be prompted to enter the new grade and the reason for the change. If the new grade is an I (incomplete) grade then you will be asked to provide details on the work to be completed as well as the date the work must be completed. As with the regular grading process, the I grade information will be sent via email to the student, the instructors of record, and the chair of the department that offers the course.

When you submit a grade change request after the normal grading window has closed, it will be routed to your chair and dean for approval. If the grade change is for a graduate-level course, then the request will also be routed to the Graduate School Dean for approval. Grade changes submitted during the normal grading window do not require approval. You can check on the status of grade change requests that you have initiated by selecting Grade Change Overview from the Class Info workset.

Grade Change Overview

Grade Change Overview

Please contact the Faculty Technology Development Center with any questions or suggestions at (662) 915-7918 or ftdc@olemiss.edu.

Filed Under: Grading, myOleMiss Tagged With: ,

Heads Up on Midterm Grading Changes

March 2, 2011 by

The window to submit midterm grades begins Monday, March 7, at 8 am and continues through Monday, March 14, at 6 pm. Instructors, advisors, and academic administrators will notice several changes to this year’s midterm grading process.

New Grade Form Layout

New Grade Form Layout ~ Grading Symbols

The Web form to submit grades has been redesigned to prepare for Plus / Minus grading. Most noticeable at first glance is that the form includes the ability to show or hide student photographs. The grade options have been reorganized with the grade symbol over the radio button to reduce horizontal space required when plus/minus grade options are added. The new layout should provide a clearer association between the grading symbol and the radio button.

New Optional Note on Midterm Grades

When instructors enter midterm grades using either the grade form or the Excel upload, they now have the capability of including an optional note to give the student additional feedback. The note will be shown to the student alongside the midterm grade and absences and will also be available to advisors. This is a small step toward more communication between instructors, advisors, and support units to help with retention.

Text, Email and Ole Miss Today Alerts

New students may not realize that we have a midterm grading process or how to view their midterm grades. To help with this issue, students will now receive a text message (if they have opted in), an email message, and a message in Ole Miss Today when their first midterm grade is submitted as complete. The message includes instructions for how to view midterm grades in myOleMiss. Similarly, students with two or more D or F midterm grades will receive an “acknowledgment required” message in Ole Miss Today telling them to contact their advisors.

Mobile View of Midterm Grades

Ole Miss Mobile

Previous TECHNews articles have described efforts to offer mobile versions of certain myOleMiss services. This work is ongoing with a major new addition being the ability to view midterm grades from a smartphone.

Enhancements to Midterm Grading Advisor Alerts

Midterm Grading Advisor Alerts were added in Fall 2010. This is a customized report delivered in Ole Miss Today that shows students with two or more D or F midterm grades. The aim is to identify students who are struggling academically and connect them with resources to get help. Based on feedback from advisors, two new features have been added: (1) student photographs and (2) a way to contact students directly from the report. Also, the new optional note described above will be included. Academic administrators will receive a summary report that includes key figures related to midterm grading such as the percentage of students in the Freshman Cohort with two or more D or F midterm grades.

Need Your Ideas!

Please contact the Faculty Technology Development Center (ftdc@olemiss.edu; 662-915-7918) with any questions or suggestions. We very much want to hear from you in order to know whether to continue these new features in future semesters.

Filed Under: Grading Tagged With: