May 20, 2013

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Save Time and Effort: Collaborate on Box

February 25, 2013 by

Do you ever send a document back and forth between people making corrections each time?  It is my experience, that it is usually hard to be sure which copy is the “good” copy.   Box Collaboration allows users to work on a single document and save it each time so that the entire group can view and edit it at any time from any computer.  The process is simple.  Follow the steps listed below.

 

Upload Documents

  1. Login Box using WebID and passwordScreen shot 2013-02-25 at 9.43.10 AM
  2. Add a new file by clicking the “New” buttonScreen shot 2013-02-25 at 9.43.15 AM
  3. Upload document to Box by clicking the “Upload” button within the file you wish to add the document

 

How to Initiate Collaboration

  1. Click the people icon at the top of the page
  2. Click the “Add Collaborators” buttonScreen shot 2013-02-25 at 9.43.19 AM
  3. Enter the email addresses of the people you want to collaborate withCollaborate
  4. Choose a folder that you want to collaborate on. Your folders will automatically appear, or you can create a new folder.
  5. Select access type. Choose “Editor” to allow changes
  6. Click “Invite Collaborator” button

 

Collaboration

  1. Click the document that you wish to collaborate on
  2. On the right side of the page, you will see “Sharing.” This section will allow you to share your document with others via email and mobile deviceScreen shot 2013-02-25 at 9.43.37 AM
  3. Click the “Collaborators Only Access” drop down to choose how you want your document viewedScreen shot 2013-02-25 at 9.43.42 AM
  4. Invite collaborators by adding names (from contacts) or email addresses and click “Invite Collaborators”Screen shot 2013-02-25 at 9.43.48 AM
  5. Collaborators will be able to access, share, comment on, and update all files in that folder

 

Who Can Collaborate?

Anyone with an email address and Box account can collaborate!

Box account can either be with Ole Miss Box or Box.  Both are free to users, except with Ole Miss Box, we receive 10 gb of storage, while Box users receive only 2 gb of storage. Ole Miss users login using WebID and password.

Once you have invited collaborators, you all will be able to edit documents in real time and login from any computer to access your files.  For more information on editing, refer to the Box Edit article.

 

If you have additional questions, please contact the IT Helpdesk at 662-915-5222 or helpdesk@olemiss.edu.   You can visit our website for more information or contact us Monday through Friday, 8 AM CST – 5 PM CST.

Filed Under: Academic Technology, Web Applications Tagged With: , ,

Box Edit Application

February 11, 2013 by

Instead of editing your document on your desktop then uploading to Box, you can edit it with Box Edit.  Using this application through Box allows you to edit your document and save in two places, on the cloud and on your desktop, with one click.

With Box Edit, you can:

- Create new documents: Create brand new Word, Excel, or PowerPoint files directly from Box

- Edit files quickly: Open a file directly from the preview page on Box, make edits and save back automatically

- Edit any file type: Word documents, presentations, images, CAD files – you name it, you can edit easily

- Easy installation: Download and install Box Edit once by clicking the ‘Edit’ tab on any file preview, and it’ll work on all your browsers, including Chrome, Firefox, Internet Explorer and Safari

You must have a document editing program such as Microsoft Office, iWork, or Open Office to be able to edit and save with Box Edit.  This add-on is compatible with Windows XP, Vista and 7; Mac OS X 10.6 (Snow Leopard), 10.7 (Lion), and 10.8 (Mountain Lion) and is available to all Box users FREE.

To create, edit and save your files, you must first install the Box Edit application.

  1. Login using your my.olemiss WebID and password.
  2. Then, click the cloud icon for applications.
  3. On the right side of the page, under “Applications,” click “Official Box Applications.”
  4. The Box Edit application is the first application listed.
  5. Click “Box Edit” and follow the instructions to install.

Once the application is installed, you may begin editing your files.

  1. Upload documents to Box
  2. Choose the document to edit
  3. Click on the “Edit” button above the document
  4. Make necessary changes to your document
  5. Click “Save”–this will update your document on your desktop and in Box

Visit www.success.box.com for more information and useful tips on Box Edit.

If you have additional questions, please contact the IT Helpdesk at 662-915-5222 or helpdesk@olemiss.edu.   You can visit our website for more information or contact us Monday through Friday, 8 AM CST – 5 PM CST.   Go Rebels!

 

 

 

Filed Under: Web Applications Tagged With: , ,

The Degree Progress Report

December 13, 2012 by

Degree progress report is a very useful resource for students to view their progress toward degree completion.  Earlier, students had to either  maneuver through the Degree Audit application or  find their transcript,  use the catalog or go online to their school’s webpage and match up requirements for this information.

To access the degree progress report application:

  1. Sign-in to myOleMiss.
  2. Under the Student tab, select the “Degree Progress Report” tab.
  3. Select “Degree Progress Report” from the set of options on the left.

With this application, students are able to easily keep track of where they stand on the path to their chosen degree in three simple steps.  The first thing you can see once in the app is your picture, name, student number, program(s) of study, and any specializations.  Next, you have the option of choosing from 6 different tabs.

Degree Progress Application

Under the “Audit Results” tab is where students will find general education core and general university requirements, major requirements, and any specialization.  The requirements highlighted in green are complete; those that are not highlighted are incomplete.

The “Completed” tab lists all completed requirements whether they be general education requirements, major requirements, or specializations.

Students will find a list of requirements that are still outstanding under the “Remaining” tab, including the general education requirements, major requirements, and any specialization requirements remaining.  If there is a certain number of hours required, it lists the courses and their credits that have already been applied towards the fulfillment of each requirement.

The “Academic Work” tab shows the student’s performance based on overall and resident hours as well as GPA.  Next, it lists every course enrolled or completed along with the year, terms, course name, earned credits, grade, grading scale, and whether or not it was transferred to the University of Mississippi.

Under the “Advisors” tab, students can find a listing of assigned advisors and their contact information.

The last tab is for advisor notes.  Advisors have the option of posting any notes based on discussions with students so that students will have access to them.

Degree Progress is an advising tool to be used along with regular meetings with advisors.  Students can print a hard copy to carry with them to meet with their advisor.  The Degree Progress application will be especially useful during advisor meetings prior to registration.  Instead of spending hours trying to figure out which courses the student should enroll,  students are only seconds away from discovering which courses have yet to be completed once logged in to myOleMiss.  If you believe that your degree progress report is wrong or if you have questions about any of the requirements, then you should contact your advisor.

Filed Under: Advising, Degree Audit, myOleMiss

New Search Application is Better than Ever

December 4, 2012 by
Search Results

New Search application retrieves 13 different kinds of results.

 

Sai Kiran Vudutala is a computer science graduate student whose goal was to make searching the university’s website better and easier.  The new Search application, available on the UM home page, is better than ever.  Until now, it was often difficult to find specific things on the UM Website because the old search relied only on Google’s results. One could spend hours trying to enter just the right words hoping to find what they were looking for. Or they could use one of the half-dozen specific directories to find something specific.  The new UM Search application, however, is a one-stop shop for any kind of information you may be looking for.

The old old search application used the Google Custom Search Engine which “crawled” the olemiss.edu domain every few days. Though it was very responsive, the results were limited to content that was found on our website. It didn’t include structured and detailed information existing in the campus databases. The new Search application uses key words to categorize information into 13 different groups.

Campus Organizations: groups and organizations on campus with links provided to their respective websites

Committees: current committees on campus along with the committee members

Buildings & Landmarks: places on campus with links included which direct the user to the interactive Campus Map.  The map shows the type of building or landmark, a picture of the building or landmark, the address, occupants, and amenities.

Courses: current UM courses with links provided where more information can be found regarding requirements. Courses can be searched by course name or number.

Departments & Offices: campus departments and offices along with location, contact information, and links to each webpage

Graduate Programs: graduate level programs at the university including emphasis availability with links provided to each respective page for more information

People: Faculty & Staff at the university with links provided for more information about each person including their contact information, location, degrees, committee memberships, areas of expertise, biographies, awards, and their home pages if available. Specific people can be found using numbers, names, emails, offices, and/or titles.

Policies: university policies including the creed, employment regulations and other important university information with links provided for additional information

Technology: any university technology such as procurement, development, security, educational, and personal technology

UM Website: articles and webpages that relate to the keywords searched

Undergraduate Minors: current undergraduate minors available with links provided to the respective minor’s page on myOleMiss where a description of the minor, educational and course requirements can be found

Undergraduate Majors: undergraduate majors that relate to the keywords searched with links provided to the respective major’s page on myOleMiss where a description of the major, educational and course requirements can be found

Quick Links: entities that don’t quite fit in with the other categories…for example, information and links regarding the museum, the credit union, graduation, and the libraries on campus

Sai Vudutala has done a great job with the new Search application.  It is easier than ever to find the information you need when you need it.  One may even find the “Doorknob to the Universe” by searching the Ole Miss website, whereas before, a friend would have to lead you to it by foot… at night.

 

 

Filed Under: Web Applications, Website